2021 VIRLINA DISTRICT CONFERENCE
November 12-13, 2021
GRANDIN COURT BAPTIST CHURCH, 2660 BRAMBLETON AVENUE, ROANOKE, VA
AT THIS TIME, DISTRICT CONFERENCE IS BEING PLANNED FOR IN-PERSON. HOWEVER, AS WITH ALL PLANS DURING THIS CONTINUING PANDEMIC, WE WILL ACCESS RISKS DAY BY DAY AND WILL MAKE ANNOUNCEMENTS ON THIS WEBSITE SHOULD WE CHOOSE TO GO TO RECORDED SESSIONS. ALL BUSINESS AT THIS TIME IS BY MAIL...BALLOTS, BOARD BUSINESS, AND BUDGET.
IF YOU ARE A DELEGATE AND ARE CHOOSING NOT TO JOIN THE IN-PERSON EVENT, WE UNDERSTAND. YOU WILL HAVE EQUAL OPPORTUNITY THROUGH THE MAILINGS AND THE REPORT BOOKLET TO HAVE YOUR VOICE COUNT.
"WAIT ON THE LORD"
But they that wait upon the Lord shall renew their strength; they shall rise up with wings as eagles; they shall run, and not grow weary;
they shall walk and not faint. -ISAIAH 40:31
DISTRICT CONFERENCE 2021 is currently scheduled as in-person. Please understand that any changes in Covid infection rates may be cause for last minute changes in plans. This website and the Virlina Facebook page will update information as we get closer to the November 12-13 dates.
Registration for Delegates
As of August 31, each congregation was mailed printed information sheets with delegate registration forms, meal forms, conference times, and additional information about District Conference. Fees for delegates are $25.00/person. Preregistration is required by Sepetember 30. A limited number of report booklets will be ordered for non-delegates. The fee for these books is $5.00 each.
Ministers and Spouses DInner
Located in the gymnasium lower level of Grandin Court Baptist Church, the dinner will be individually boxed meals from the Roanoker Restaurant. Guests must preorder by October 20 to receive a meal. The meal will feature time with guest David Sollenberger, 2022 Annual Conference Moderator, who will entertain questions and answers from Virlina's ministers and guests. Having tables in the gym will allow social distancing while we eat, and since it is a more informal setting, the price is only $10.00 a person this year. When gathering, please respect the needs of many who need us to exercise caution. Do not crowd at tables, provide safe spacing at coffee stations, do not sing without masks, etc.
There will not be an exhibit space this year in an attempt to keep the gym area as a place to spread out as we gather. All Church of the Brethren agencies, Virlina committees and Camp Bethel will provide information and hand-outs in the delegate packet. Some agencies have provided videos for viewing on www.virlina.org.
Friday Night Worship 7:00 PM - 8:00 PM
Worship will begin at 7:00 PM in the sanctuary of Grandin Court Baptist Church. Greg Fleshman, 2021 District Conference Moderator will serve as worship leader and David Sollenberger, 2022 Annual Conference Moderator will serve as guest speaker. Stephen Wills will be providing special organ music to lead us into worship.
The service will be condensed to one hour and we encourage masks, family groupings in the pews, and overall respect of current CDC guidelines for that weekend. We will have special music on site, but in order to reduce the risk of spreading the coronavirus, we are electing not to sing aloud this year.
We will not be having our traditional social hour with coffee and snacks after the service in an attempt to limit indoor gathering. Grandin Court allows water bottles in the sanctuary but prefers not to have coffee, food or other open containers during the service.
For the protection of children and youth, we will not be providing on-site child care or age group activities on Friday or Saturday. We look forward to 2022 when we can safely have our fellowship times with one another again.
Saturday Business Sessions
Registration will begin at 7:45 AM. For spacious seating, we are requesting delegates only on the main floor of the sanctuary. There is limited seating in the balconey and vestibule for non-delegates. Everyone is always welcome to attend District Conference. Please understand that, for this year, we have planned in-person gathering in as safe a way as we feel could be done. We pray that 2022 will be a celebration year as we go back to our beloved traditions of District Conference.
The morning session runs from 8:15 AM to 11:55 AM. Lunch break/Reorganization for newly elected and returning board and OMC members is 12:00 PM to 1:15 PM
The afternoon session is shortened and will be from 1:20 PM to 2:30 PM. Please do not leave early. It is important that our afternoon business is heard and that all delegates are present for the commissioning of the new leadership.
Ballots...Voting will be by mail
The ballot for 2022 District Board, OMC, Nominating and Personnel, Program and Arrangements and Standing Committee will be done by mail to eliminate paper being passed from delegate to delegate while meeting in-person. There will not be an opportunity to vote in-person. This decision helps to eliminate extra persons and time while in the building. Only the newly elected, who will be contacted prior to District Conference, will need to be present on Saturday, November 13 for reorganization. After the results are counted at the District Office by tellers, nominees will be contacted. Each congregation will be sent the delegate booklets, and the ballot will be inserted in the biographical pages of the reports. Ballots must be returned to the District Office, by mail or in person, by Wed., November 3.
Ministers and Spouses Meal: Roanoker Restaurant $10.00/person
Option One: Chicken breast, Ham biscuit, potato salad, brownie Option Two: Vegetarian Wheat wrap with broccoli, carrots, squash, cauliflower, cheese, house dressing, potato salad, brownie
Coffee, canned drinks, water provided.
Saturday Lunch: Heavenly Ham Restaurant $10.00/person
Option One: Turkey Classic on bakers roll, lettuce, tomatoes, cheese, chips, cookie and mint Option two: Garden salad, dressing, cookie, and mint Coffee, canned drinks, water provided.
ALL MEALS WILL BE SERVED IN THE GYMNASIUM OF GRANDIN COURT BAPTIST CHURCH. ROUND TABLES WILL BE SPREAD OUT EVENLY AROUND THE SPACIOUS GYM. NEWLY ELECTED BOARD MEMBERS, RETURNING BOARD MEMBERS, AND OUTDOOR MINISTRIES COMMITTEE WILL BE HAVING THEIR LUNCHES IN HAMNER HALL AND THE SUNSHINE ROOM. LUNCHES WILL BE DELIVERED TO THESE ROOMS. Please remember that some of us have been sharing space and eating together for some time; yet, there are some of us who are still weary of being too close or exposed. We will protect, support and love one another as we each come together in our own ways. We honor God when we honor each other.
We know that the day is long and that having nourishment at the breaks is a welcome energy boost. Individual snack bags with a variety of glutton free crackers, chips, candy, and fruit will be available for delegates to pick up during breaks. Grandin Court has asked that we limit drink in the sanctuary to water bottles. Please consume coffee, canned drinks, and food products in the lobby or gym.
AGE GROUP ACTIVITIES ARE POSTPONED UNTIL 2022
The Program and Arrangements Committee and District Conference officers and leadership worked very hard at attempts to safely provide child care and children and youth activities. The final decision, made August 21, is that parents and guardians are faced with making difficult decisions every day while watching the infection rates rise and fall in their states, cities and counties. To eliminate planning, cancelling, or changing plans at the last minute, and to take one difficult decision off the plates of over-stressed families, it was decided to postpone all age group activities and on-site care until 2022. This is a temporary change and we look forward to safe and meaningful activities at next year's District Conference.
THE PROGRAM AND ARRANGEMENTS COMMITTEE, WITH MODERATOR GREG FLESHMAN, MODERATOR-ELECT LYNN MYERS, AND DIRECTOR OF DISTRICT CONFERENCE MARY ST.JOHN ARE ALL IN DISCUSSION ABOUT WHAT DISTRICT CONFERENCE WILL LOOK LIKE IN NOVEMBER 2021. IT IS OUR PRAYER THAT WE WILL ALL BE MEETING IN PERSON AT THE GRANDIN COURT BAPTIST CHURCH. PLEASE BARE WITH US AS WE LISTEN AND PLAN FOR RESTRICTIONS AND SAFETY CONCERNS DUE TO COVID.
CONTACT MARY ST.JOHN,
DIRECTOR OF DISTRICT CONFERENCE, NURTURE AND WITNESS TO DISCUSS ANY CONCERNS ABOUT DISTRICT CONFERENCE.
THIS WEBSITE WAS BE UPDATED SEPTEMBER 21 , 2021.
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